QuickBooks Premier Nonprofit 2010 Review

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QuickBooks Premier Nonprofit 2010 ReviewI use QuickBooks Nonprofit to manage both the business accounts as well as track donations for the nonprofit that I work for. I've been using QBs for over 3 years, largely because our outside accounting service also uses it and for data interpolation it's important for us to be using the same software. If it wasn't for that reason, it's unlikely that I would continue to use it.
The primary reason that I find QBs to be inferior for nonprofit use in particular is QuickBook's inability to print a meaningful year end giving summary for a list of donors. Sure, you can print a donor summary, but it doesn't format the letter into something easily printed and put into a standard windowed envelope, nor is it possible to print a large set of letters for every donor--something virtually every nonprofit needs to do if they receive private donations! This is such a disastrous failure on Intuit's part that it blows the mind that they market this software as a 'premium' option for non-profits! A program lacking basic functionality that virtually all non-profits require is at its core FLAWED. This functionality has been missing for the last 3 years and even Intuits site acknowledges its absence--but with no indication if it will (ever?) be added.
I've used many versions of software to track donations (Membership Plus for example) and even the poorest of them had the ability to print simple donor giving summaries in a letter format. The total absence of this functionality in QBs is inexcusable. There is a way to generate donor letters but it requires buying a separate piece of software from Beyond The Ledgers (google it), a third party software company, at an additional cost. At the 'premium' price Intuit sells QBs for, that should NOT be necessary!
Another major problem with QBs is that the database model is built off something from the early nineties. You cannot custom edit fields or remove fields you don't use, so expect to do A LOT of clicking around or repetitious use of the TAB key to navigate. They erred on the side of including EVERY possible data field, but with no way to police them down to something manageable, it just feels like bloat. Seriously, in 2010 WHY can't I make/edit/remove fields? The answer is the underlying architecture of QBs in general which is sadly dated and makes Microsoft Access look amazing.
That said, other than missing a pretty key feature, QBs works very well for tracking expenses, generating checks, managing payroll, and virtually all other financial reporting and accounting. The interface is great (and even better in this 2010 release) and easy to navigate even if it is dated in a lot of other ways. Generating reports is simple enough, as is memorizing them and running multiple reports on a weekly or monthly basis. QBs is a workhorse at a great number of tasks, it is just too slow on it's feet and has really started to show it's age. Throw whatever GUI (graphic user interface) or skin on it you want, but it's still old and missing many of the simplifications that would really make it shine.
There are better options out there in my opinion. Primarily Access ACS which is what I would be using if not for the aforementioned limitation of needing to run the same software as our accountant. With the aid of the MACRO excel sheet purchased from Beyond the Ledgers, getting donor letters printed every December 31st isn't impossible, just more difficult than it needs to be, especially at the price of this software.
2.5./5 stars. Cannot custom control fields. Cannot police or remove fields. Cannot easily generate and print donor giving statements. Inferior at this price and not acceptable for something marketed as 'premier.'
QuickBooks Premier Nonprofit 2010 OverviewThe #1 small business financial management software, tailored for your industry to help make your business more profitable. Get all the features of QuickBooks Pro and know exactly where your business stands, plus: efficiently track and manage your unique business, grow with easy-to-use business planning tools, automatically forecast future sales and expenses.


Designed for Nonprofits
Demonstrate financial accountability to your Board of Directors with the Statement of Financial Income & Expense Demonstrate financial accountability to your Board of Directors with the Statement of Financial Income & Expense and 990 form. Give your Board an overview of your organization's financial status with the Statement of Financial Income and Expense.
Track donations and pledges QuickBooks Non-Profit ready to use templates allow you to easily track pledges and donations
Complete your 990 form with one report Make it easy for you or your accountant to prepare the IRS Form 990 by letting QuickBooks total and organize all your finances according to IRS requirements. The Statement of Functional Expenses 990 matches the IRS Form 990. Just transfer the totals to the form and you're done.
See program budget status in an instant Once you've set up your budget, you can compare it to your actual performance with almost no effort--just open the budgets versus actual reports from the Report Center and see where you stand.

Save time when tracking your finances
Easily print checks, pay bills & track expenses Easily print checks, pay bills & track expenses. Aggregate all your checks to be paid and print them in one batch. QuickBooks will keep track of each check so you can keep tabs on where your money is going. Enter bills from vendors. Since QuickBooks organizes everything in one place, you'll be able to access all past payments & bills for each vendor with just a few clicks.
Track sales, sales taxes & customer payments Get rid of piles of paperwork. Easily enter customer payments. Since QuickBooks organizes everything in one place, you'll be able to access all past payments for each customer with just a few clicks.
Manage payroll & payroll taxes; offer Direct Deposit (sold separately) Intuit QuickBooks Payroll Services, QuickBooks Payroll for Mac powered by PayCycle, and Payroll for QuickBooks Online save you time by eliminating steps and giving you the tools to get your payroll done right.
Create professional-looking invoices and forms Select from Free professional designs to create a distinct look for your business across all your invoices, statements, and other forms. Apply across all your forms at once.
E-mail estimates, invoices, reports, and more Create customer communications and e-mail directly from your QuickBooks using Microsoft Outlook or Outlook Express using your existing e-mail address.
Organize and back-up documents by attaching them to your QuickBooks records Document Management lets you save time by attaching any electronic or scanned document--to any customer, vendor, employee, account, or transaction.
Accept credit and debit cards right in QuickBooks Process credit card approvals right in your QuickBooks software. If you use Intuit QuickBooks Merchant Services, the data is automatically recorded in QuickBooks when you make a sale. And, it has no teaser rates, no hidden fees, no cancellation fees, and no long-term contracts.
Scan and deposit your checks with Intuit Check Solution for QuickBooks (subscription required) Easily scan and deposit your checks into QuickBooks with Intuit Check Solution for QuickBooks. Subscription required; scanner sold separately.
Track time, mileage, and expenses to bill clients Record time and expenses by client job so you can easily stay on top of your projects. From there, it's easy to invoice clients in a few clicks so you won't miss any billable time and expenses.

Get insights so you make better decisions
Allow multiple users to work in QuickBooks at the same time Multiple-user functionality enables more than one person to work on a company file at the same time, increasing collaboration and productivity. It ensures that all users are working on the most up-to-date data.
One-click business reports Get pre-designed, customizable business reports to gain insights into your business. See all available reports in one screen to easily choose the right one. Drill down with one click to see the detail behind the numbers. Export any report to Excel - your QuickBooks formatting and formulas go with it. Access industry-specific reports in QuickBooks Premier and Enterprise Solutions.
Import data from Excel, Quicken, Microsoft Office Accounting & prior QuickBooks versions Get up and running fast by importing data from the tool you use to track your finances now. However little or much data you currently have, you won't have to start over from scratch.
Track inventory, set reorder points & create purchase orders Easily track your inventory to avoid overbuying and backorders. Indicate re-order points for each inventory good and turn on reminders to automatically let you know when its time to reorder.
Download your bank & credit transactions into QuickBooks Save time and avoid data entry errors. Instead of typing in your bank and credit card transactions, download them securely from over 3000 participating financial institutions and easily import them into QuickBooks.
Get an immediate view into your bottom line all in one page with Company Snapshot Stay on top of your business by customizing your Company Snapshot. Choose at-a-glance reports of yearly expenses and income, expense and income details, and top customers.
Track international sales & expenses in multiple currencies QuickBooks supports all global currencies and does all the currency calculations for you. You can even download exchange rates or do wire transfers from right in QuickBooks.
Easily create a business plan Build a professional business plan quickly by answering step-by-step questions. QuickBooks fills in the numbers based on your QuickBooks data. You can export the projections to Excel for further analysis or save it as a PDF file.
Forecast sales & expenses Click a button to create a forecast of income and expenses for the coming year, based on your existing QuickBooks data. Increase or decrease line items by any percentage to adjust for future changes.
Create industry-specific reports and install industry features Access over 150 industry-specific reports in QuickBooks Premier and Enterprise Solutions such as: Profitability by Product for manufacturing and wholesale businesses, Job/ Project Costs for professional services firms & contracting businesses, Donor Contribution Summary for nonprofit organizations, Sales Tax Liability for retail businesses.

Easily Get Started
Import Data from Excel Excel templates make it easy for you to import your existing customers, vendors, or product information into QuickBooks. You can also assign each column in your existing Excel spreadsheet to a corresponding QuickBooks column. Save these settings to use again the next time you want to pull in data. You can even preview your data before you transfer it.
Import Data from Quicken, Peachtree, and Microsoft Office Accounting Access the Quicken conversion tool in QuickBooks to convert your data from Quicken 1998 through 2007. If you are currently running your business using Peachtree 2001-2008, Microsoft Small Business Accounting 2006, and Microsoft Office Accounting/Office Accounting Express, you can also easily convert your data into QuickBooks 2010.We've created a special site to provide conversion tools and information to help you easily move from your current accounting software to QuickBooks.
Get Set Up and Running Quickly Answer a few basic questions, and get a customized setup you can change at any time.
Step-by-step Coaching for New Users to Help you Learn QuickBooks Faster Get up to speed on QuickBooks easily. The QuickBooks Coach guides you step by step, so you can learn how to use QuickBooks features faster and explore QuickBooks as you enter your data.
Learn QuickBooks Quickly with Built-in Tutorials Learn QuickBooks skills as you need them – in your own time, at your own pace. The built-in Learning Center offers short tutorials on basic and advanced features to help you get the most out of QuickBooks.
Upgrade your QuickBooks Effortlessly Easily transfer your existing data file into QuickBooks 2010. Your company file and preferences will transfer automatically. In just a few steps, you can start working in QuickBooks using your information, including customer lists, vendor lists, balances, and inventory lists.

Get Help When You Need It
Find Answers Fast Help functionality allows you to find the information you need quickly and easily. You'll find answers to most questions in QuickBooks in-product, onscreen Help. Type a question, choose from a list of topics, or search by keyword.
Connect with Other QuickBooks Users and Experts to Get Help and Share Ideas Connect with a vibrant community of QuickBooks users, QuickBooks experts, accountants, and Intuit employees. Instant access to a wealth of questions and answers to assist with QuickBooks and small business problems.

QuickBooks Premier ReportsWith QuickBooks reports, you'll always know where your business stands. See who owes you money and how much. Find out who your best customers are and what they're buying. Learn where your business is profitable and where you're losing money. You can also customize report templates to best meet your needs.
Reports:
Profit & Loss StandardHow much money did my company make or lose over a specific period of time?
Company SnapshotGet an immediate view into your bottom line all in one page - tailored to your business. Choose the at-a-glance reports that are most important to you- including new reports for yearly expenses and income comparisons, detailed expense and income breakdown, and a top customer list.
Inventory Stock Status by VendorWhat is the detailed information about each inventory item, organized by vendor?
Purchases by Item SummaryFor each item or service, how many has my company bought, and what is the total amount spent?
A/P Aging DetailWhich bills are due and overdue?
Profit & Loss Budget PerformanceHow do the actual income and expenses compare to what has been budgeted for the current month and year?
Statement of Cash FlowsWhat was the cash inflow (from profit and additional cash received) and cash outflow (cash spent) during a specific period of time?
Income Tax DetailWhat transactions make up each amount on my company's income tax forms?
Forecast OverviewWhat are my company's forecasted income and expenses each month?
Forecast vs. ActualHow did my company's forecast compare with its actual performance?
Closing Date Exception ReportWhat changes were made after the last closing date was set to transactions dated on or before that closing date?
Open Sales Orders by CustomerWhat are the open sales orders for each customer or job?


QuickBooks Premier--Nonprofit Reports The following additional reports are available when you select the Nonprofit version during the installation of Premier Edition.
Donor Contribution Summary ReportHow much has each donor contributed throughout the year?
Biggest Donors/GrantsWho are my biggest donors and what were their total contributions?
Budget vs. Actual by Program / ProjectsHow much money was contributed and spent on each program versus what was budgeted?
Statement of Financial Income and ExpenseWhat money came in (income) and how it was spent (expense)?
Statement of Functional Expenses (Form 990)What are my expenses and how can I show that information to my board, major donors, and the IRS?


Self-Help Resources
Find Answers Fast with QuickBooks In-Product Help Help functionality allows you to find the information you need quickly and easily. You'll find answers to most questions in QuickBooks in-product, onscreen Help. Type a question, choose from a list of topics, or search by keyword.
Learn to Complete Common Tasks in QuickBooks Learning Center Learn how to do common tasks by watching interactive, in-product tutorials in the QuickBooks Learning Center. Learn how to record sales, bill customers, generate reports, and more.
Get Step-by-Step Coaching for New Users Get up to speed on QuickBooks easily. The new QuickBooks Coach guides you step by step, so you can learn how to use QuickBooks features faster and explore QuickBooks as you enter your data.
Connect with Other QuickBooks Users and Experts to Get Help and Share Ideas Connect with a vibrant community of QuickBooks users, QuickBooks experts, accountants, and Intuit employees. Instant access to a wealth of questions and answers to assist with QuickBooks and small business problems.
Get free Access to Our Support Website with Thousands of Answers Visit the QuickBooks Support Website to search and browse thousands of detailed Support Topics and Frequently Asked Questions.
Get Personalized Help from QuickBooks Support Experts Live technical support is available on a per-call basis or as part of a QuickBooks Support Plan Support Plans offer much more than just tech support! They include data protection services like online backup and data recovery to help protect your important QuickBooks information. Plus, they provide 24/7 access to trained support experts for an unlimited number of questions and issues,3,4 as well as tools to help you learn how to use QuickBooks and manage your business more efficiently. Fees apply.
Find a Local Accounting Professional Find a certified QuickBooks ProAdvisor who can help you get set up and provide accounting advice tailored to your business.


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